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Understanding Organizations, Spaces, and Groups

Understanding Organizations, Spaces, and GroupsUnderstanding Organizations, Spaces, and Groups Learn how Kollabe organizes your agile meetings and team collaboration.

Quick Start

Getting started with Kollabe is easy - you can jump right into creating or joining meetings without any setup. As your needs grow, our organizational structure helps you manage your teams and meetings more effectively. Organizations 🏢 --> Spaces 🏠 --> Groups 👥

The Structure Explained

Organizations 🏢

Organizations act as the parent container for your spaces. While optional for basic use, they become important when:
  • You need premium features
  • You want to manage multiple spaces together
  • You need centralized billing
  • You want organization-wide user management

Organization Roles

Owner
Full control over the organization. Cannot be removed, only transferred. Automatically has Super Admin privileges.
Super Admin
Can manage billing, settings, users, and spaces.
Org Admin
Can manage settings, users, and spaces.
Admin
Can view users and create spaces.
Member
Can view their spaces and join meetings.

Spaces 🏠

Spaces are your primary collaboration hubs for individual teams. This is where the magic happens:
  • Host planning poker sessions
  • Run retrospective meetings
  • Track team analytics
  • Manage participants
  • Control meeting settings

Space Roles

Creator
Full administrative controls. Cannot be removed or modified.
Admin
Can create rooms, manage users, view trends, and edit space settings.
Facilitator
Can create rooms from this space and will be the admin inside their created rooms.
Player
Can view the dashboard and join rooms created from this space.

Groups 👥

Groups let you organize people within a space into smaller teams. They're used across Kollabe's meeting types:
  • Planning Poker: Organize voting results and view estimates broken down by group. Track velocity and accuracy per team.
  • Standup: Filter standup responses by group so each team sees only what's relevant. Generate AI summaries per group for focused updates.
  • Analytics: View trends and metrics scoped to individual groups rather than the entire space.

Common Questions

No! You can start using Kollabe immediately without creating an organization. Create one later when you need premium features or want to manage multiple spaces.

Think of organizations as office buildings and spaces as meeting rooms. Each space must belong to an organization, and when you join a space, you automatically join its organization.

Yes! You might be part of your company's organization and a client's organization at the same time.

There's no technical limit to the number of spaces in an organization. However, since pricing is per space, you'll want to create spaces thoughtfully.

Yes! Premium spaces can have up to 5 facilitators and admins per space on your plan. Each additional space on your plan increases this limit by 5. Enterprise plans have no limit.

Groups organize people within a space into smaller teams. In planning poker, they break down voting results by team. In standup, they let you filter responses and generate AI summaries per group. Each member belongs to one group per space.

Best Practices

  1. Start Simple: Begin with a single space and add more as your needs grow.
  2. Use Meaningful Names: Name your spaces based on their purpose (e.g., "Product Team Sprint Planning", "Engineering Retros").
  3. Plan Your Roles: Assign roles based on responsibilities - not everyone needs to be an admin.
  4. Use Groups: Set up groups when you have multiple teams in one space. They improve planning poker estimates, standup filtering, and per-team analytics.
Need more help? Reach out to us on LinkedIn or Reddit!