Understanding Organizations, Spaces, and Groups

Poster of Kollabe

Learn how Kollabe organizes your agile meetings and team collaboration.

Quick Start

Getting started with Kollabe is easy - you can jump right into creating or joining meetings without any setup. As your needs grow, our organizational structure helps you manage your teams and meetings more effectively.

Organizations 🏢 --> Spaces 🏠 --> Groups 👥

The Structure Explained

Organizations 🏢

Organizations act as the parent container for your spaces. While optional for basic use, they become important when:

• You need premium features
• You want to manage multiple spaces together
• You need centralized billing
• You want organization-wide user management

Organization Roles

Owner

• Full control over the organization
• Cannot be removed (can only be transferred)
• Automatically has Super Admin privileges

Super Admin

• Can manage billing
• Can manage settings
• Can manage users and spaces

Org Admin

• Can manage settings
• Can manage users and spaces

Admin

• Can view users
• Can create spaces

Member

• Can view their spaces
• Can join meetings

Spaces 🏠

Spaces are your primary collaboration hubs for individual teams. This is where the magic happens:

• Host planning poker sessions
• Run retrospective meetings
• Track team analytics
• Manage participants
• Control meeting settings

Space Roles

Creator

• The Space creator cannot be modified
• Has full administrative controls in the Space

Admin

• Can create rooms
• Can manage users
• Can view trends
• Can edit space settings

Facilitator

• Can create rooms from this Space
• Will be the admin inside of their created rooms

Player

• Can view the dashboard
• Can join rooms created from this space

Groups 👥

Groups are a special feature specific to planning poker sessions:

• Help organize voting results
• Provide grouped analytics
• Only relevant during planning poker sessions
• Users can belong to one team per planning poker session
• Useful for tracking velocity and estimations by team

Common Questions

Do I need an organization to get started?

No! You can start using Kollabe immediately without creating an organization. Create one later when you need premium features or want to manage multiple spaces.

How do spaces and organizations relate?

Think of organizations as office buildings and spaces as meeting rooms. Each space must belong to an organization, and when you join a space, you automatically join its organization.

Can I belong to multiple organizations?

Yes! You might be part of your company's organization and a client's organization at the same time.

Is there a limit to how many spaces I can have?

There's no technical limit to the number of spaces in an organization. However, since pricing is per space, you'll want to create spaces thoughtfully.

Can multiple people manage a space?

Absolutely! A space can have any number of admins and facilitators. This flexibility lets you delegate management responsibilities across your team.

How do teams work in planning poker?

Teams help organize voting results and analytics. During a planning poker session, each participant can belong to one team, making it easier to track and compare estimates between different groups.

Best Practices

1. Start Simple: Begin with a single space and add more as your needs grow.
2. Use Meaningful Names: Name your spaces based on their purpose (e.g., "Product Team Sprint Planning", "Engineering Retros").
3. Plan Your Roles: Assign roles based on responsibilities - not everyone needs to be an admin.
4. Teams for Planning Poker: Use teams when you want to track and compare estimates between different groups within your organization.

Need more help? Reach out to us on LinkedIn or Reddit!

Last Updated on 05/11/2024